Unlock Efficiency: Optimise your business with Microsoft 365 Licences and Tools

Optimise your Business
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For many businesses, controlling costs is as important as driving productivity. Microsoft 365 offers an all-in-one solution that not only boosts efficiency but also helps reduce expenses by consolidating tools and optimising licences. Yet, many businesses overlook its full potential, leaving money on the table. Here’s how you can unlock cost savings by leveraging Microsoft 365 effectively.

Unlock Efficiency

Reducing Onboarding Expenses

One of the key benefits of using Microsoft 365 is the familiarity of its tools like Word, Excel, and PowerPoint. These applications are widely used and well-known, meaning new staff are likely already proficient in them. This familiarity significantly reduces the need for extensive training, allowing new employees to hit the ground running. By leveraging tools that employees are already comfortable with, businesses can save on training costs and minimise the time spent on onboarding. This not only enhances productivity but also ensures a smoother transition for new hires, ultimately contributing to overall cost savings.

Streamlining Your Software Stack

One of the simplest ways to save money with Microsoft 365 is by streamlining your software stack. Many businesses use different tools for communication, file storage, and task management which incurs unnecessary subscription costs. Microsoft 365 offers integrated tools like Teams, OneDrive, and Planner, which eliminate the need for multiple third-party apps. For example, Microsoft Teams combines chat, video meetings, and file sharing into one platform, making it a viable alternative to apps such as Zoom or Dropbox. By utilising these integrated tools, you can reduce your IT spend without compromising functionality.

Optimising Licences for Maximum Value

Businesses often overpay for unused or misaligned licences. By reviewing your current Microsoft 365 subscriptions, you can identify opportunities for cost optimisation. For example, not all employees may need access to premium features; some might benefit from a more basic plan. Tailoring licences to actual usage, businesses can significantly reduce costs while maintaining productivity. Additionally, removing unused accounts is a simple but impactful step. When employees leave or change roles, licences often remain active unnecessarily. Regular audits of your licences ensure you’re only paying for what you use.

Streamline your Software Stack

Leveraging Built-In Tools to Replace Paid Software

Microsoft 365 offers a variety of applications that can replace additional paid services. For example, businesses often pay for standalone survey tools like SurveyMonkey or Typeform, but Microsoft Forms is an excellent alternative for creating surveys, quizzes, and feedback forms. Similarly, Power Automate enables businesses to automate repetitive tasks without the need for third-party automation tools. For example, a finance team can use Power Automate to streamline invoice processing, saving both time and software costs.

Automating Tasks for Efficiency

Efficiency and cost savings go hand-in-hand. By leveraging Microsoft 365’s automation tools like Power Automate, businesses can minimise the time spent on manual, repetitive tasks, allowing employees to focus on more valuable work. Common use cases include:

  • Automating email responses for customer enquiries.
  • Sending notifications for project updates in Teams.
  • Syncing data between applications like SharePoint and Excel.

By reducing repetitive tasks, businesses can save time and decrease the need for additional staffing or outsourced labour for administrative tasks.

Centralising File Storage with OneDrive and SharePoint

File storage solutions can often incur hidden costs, especially when using multiple platforms. Microsoft 365 offers scalable and secure storage options with OneDrive and SharePoint, eliminating the need for third-party providers. OneDrive provides individual file storage, while SharePoint facilitates team-based document sharing with robust permissions and version control. Consolidating storage onto these platforms not only reduces costs but also enhances security and accessibility.

Optimise for Maximum Value

How We Can Help

Maximising the cost-saving features of Microsoft 365 often requires expert guidance. As your IT partner, we provide:

  • Licence Optimisation: Ensuring you only pay for the features you need.
  • Training: Equipping your team to use tools such as Power Automate.
  • Customisation: Tailoring Microsoft 365 tools to suit your specific processes, eliminating the need for costly alternatives.

By partnering with us, you’ll not only save money but also unlock the full potential of your Microsoft 365 subscription.

Unlock the Savings Today with Concord IT!

Microsoft 365 is more than just a productivity suite—it’s a powerful tool for cost optimisation. By consolidating tools, automating tasks, and aligning licences with your needs, you can significantly reduce IT expenses while boosting efficiency. If you’re ready to cut costs and get the most value from your IT investment, contact us today! You can also call us on (03) 7036 2470 or email hello@concordit.com.au.

We look forward to hearing from you!

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